Frequently Asked Questions
Click on a question to see the answer.
My account – registering and logging in
Completing my sheets - Professional Experience and Development Records
Location of my experience
Is my experience eligible to be recorded?
Working in practice
Looking for work
Part 3 related
I can't remember my log-in details from my first year out. How can I find out what they are?
If you can remember the email address you used to open your account, but not your password, then you can use the 'Email me my password' option on the Sign In page. If you cannot remember any of your account details, please email us.Back to top
I was registered on the old PEDR site. Do I need to register again?
No, you can log in with the email address and password you used to log in to the old site. If your subscsription for PEDR has expired you can still log in and view and print your records.Back to top
I am creating new record sheets for my Stage 2 experience, but I cannot see the sheets from my Stage 1 experience?
It sounds as if you may have created a new account for your Stage 2 experience and the PEDR system does not automatically link old and new accounts together. Please contact the RIBA Education Department who can arrange for your accounts to be merged. All your experience should be recorded on one single account so that you can create a summary or overview when you are ready to submit your sheets for Part 3.Back to top
I have paid the subscription however I can't see the option to create a 'New Sheet'?
If the 'New Sheet' option does not appear, you may have printed a final copy of your overview, which effectively locks your PEDR account and will not allow you to create any new sheets. To get your overview unlocked please Contact the RIBA Education Department.Back to top
How do I change my email address?
Go to the 'Your Account' menu item and click on 'Your Details'. You can change your email address from here and also your name and phone numbers.Back to top
How do I change my password?
Go to the 'Your Account' menu item and select 'Change Password'. For security reasons you will need to enter your old password as well as the new one.Back to top
How do I find my student number?
Go to the 'Your Account' menu item and click on 'Your Details'. Your student number is printed on this page.
Your student number uniquely identifies your account. If you call for technical support or pay over the phone it is useful to have this number handy.
Your student number is only relevant to this PEDR website.
I have accidentally created too many quarterly sheets. Is it possible to have some of my sheets deleted?
Unwanted sheets can be deleted so please get in contact with us via email or telephone. Contact the RIBA Education Department. Please make sure that you have saved or printed out a copy of any information contained within the sheet before contacting us.Back to top
Do I have to pay to access the site?
Most sections of the site are free. If you want to use the section for recording Professional Experience you will have to pay for this. Subscriptions last for a fixed duration from the day you make the payment. There are 2 payment options.
13 month duration: £26.40 (£22.00 + £4.40 VAT) for students resident in the UK (select this option if you are living in the UK, regardless of your nationality) £22.00 for students resident outside the EU (select this option if you are not living in the EU, regardless of your nationality)
6 month duration: £14.40 (£12.00 + £2.40 VAT) for students resident in the UK (select this option if you are living in the UK, regardless of your nationality) £12.00 for students resident outside the EU (select this option if you are not living in the EU, regardless of your nationality).
If you are resident within the EU but outside the UK then VAT is charged at the rate prevalent in your country of residence. Please call us on +44 (0)191 244 5557 to find out the price.
What happens when my subscription runs out?
When your subscription comes to an end you will no longer be able to edit your records. However, you can still log in and view and print all of your records. If you need to start editing your records again you will need to pay again.Back to top
What is the Professional Experience and Development Record (PEDR)?
The Professional Experience and Development Record is an electronic record of a student's professional experience, development and competency in the practice of architecture. For more information about Professional Experience see our Guide for Students.Back to top
Who can act as my Professional Studies Advisor (PSA)?
Most Schools of Architecture will introduce you to your Professional Studies Advisor during your last year of study, and they will explain the PEDR monitoring and signing service that they offer. The PSA is employed by a School of Architecture or other Monitoring Institution to supervise and support students whilst they are working in practice, and they are also responsible for signing your record sheets. However, if you are not sure who your PSA is, then you should contact the School where you previously studied for more information. If you have lost touch with your School or have taken more than one year out in practice, then you could either contact your local School to see if you could sign up with their Professional Studies Advisor, or you could contact the RIBA North West regional office for details of their PEDR Monitoring and Support Services.Back to top
Where can I find my records?
To access your records you need to sign in using the button in the top right of the screen. Once signed in you will be taken to your records.Back to top
Do I have to record my practical experience in a particular format?
A record of your experience produced within the RIBA's Professional Experience and Development Record (PEDR) forms a compulsory part of the documentary submission required for the Examination in Professional Practice and Management (RIBA Part 3). View the RIBA procedures for validation.Back to top
Do I submit my PEDR records directly to the RIBA?
No, you should submit your record sheets to the Professional Studies Advisor with whom you have signed up for PEDR monitoring. This is usually through your School of Architecture, or through the RIBA's PEDR Monitoring Service. Whilst all the data and information you enter onto the online PEDR will be safely stored, it is your responsibility to keep the printed copies of your PEDR sheets, and your mentor and PSA comment sheets.Back to top
Can I use paragraphs in my text descriptions?
Yes, if you press the return key to start a new line in the box for editing the description this will also start a new line in your formatted record. This applies to all text descriptions (e.g. office description, project tasks, comments etc.)Back to top
Where do I enter the time spent on each work stage?
This is now on the same page as the project details. To get to this page:
- Click on the 'Quarterly Records' menu
- Select the sheet you wish to edit
- Click on 'Projects' in the left menu
- If you have already entered the project then click on 'Edit Project' next to the project name. If you haven't entered the project then click on 'Add a new project'.
- Scroll down the page to find the work stage grid
Note that you can now enter decimal points in the number of hours. Back to top
Can I email my record to my PSA?
Yes, you can save PDF copies of your records and email them as attachments. To email a Quarterly Record:
- Click on the 'Your Quarterly Record Sheets' menu and select the record sheet.
- Click on the 'View Record' submenu item
- Click on the 'View draft copy as pdf' link (or the 'View final copy as pdf' link if you have completed your record).
- Depending on your browser this will either display a pdf or ask you whether you want to open or save the pdf. If it displays the pdf click on the save button in the Acrobat Reader toolbar, otherwise select save when prompted.
- It will ask you where you want to save the pdf, change the path if necessary and make sure you remember where you saved it.
- Once you have saved the file you can send it as an email attachment in the same way as you would any other file. (If you don't know how to do this refer to the help for your email program).
When I click on the link to view my record nothing happens. What can I do?
Try the following:
To view the HTML Version right click on the link and choose 'Open in New Window'. Note that if you do this on the link to the final version you won't be able to edit your record again.
To view the PDF version click on the link and choose ok if printing the final copy. If prompted choose 'Save' rather than open; then another option box will allow you to open the file.
The duration of my work experience in the overview is incorrect. What's wrong?
The summary of professional experience shown in the overview is based on all your quarterly record sheets. If the duration is not correct, check the dates in your quarterly record sheets. The site treats experiences at the same workplace with less than 7 days between them as one experience. The duration of the experience is the time between the start date on the first quarterly record and the end date on the last.Back to top
I did not take a year out and all my practical experience has been gained after I completed Part 2. Does this count as Stage 1 or Stage 2 experience?
Stage 1 experience is that undertaken any time between the start of a Part 1 course and the start of a Part 2 course; and Stage 2 experience is that undertaken any time from the start of a Part 2 course up until taking Part 3. There is no requirement to have a certain proportion of Stage 1 experience, so, in this example, all the experience should be recorded as Stage 2.Back to top
My PSA has signed my sheets, what should I do with them?
You will need to keep your signed copies in a safe place ready for your future Part 3 documentary submission, as your university will not necessarily keep copies. The data you have entered onto the PEDR will be stored safely and therefore you do not need to send your sheets to the RIBA. It would be good practice to scan your signed PEDR sheets to create an electronic copy as well.Back to top
I accidentally created a Certificate of Professional Experience instead of a quarterly record sheet. Is it possible to get this deleted?
Unwanted sheets can be deleted so please get in contact with us via email or telephone. Contact the RIBA Education Department. Please make sure that you have saved or printed out a copy of any information contained within the sheet before contacting us.Back to top
Which version of the RIBA Plan of Work should I record my hours against?
When you start a new record sheet, the system will ask you to select either the 2007 version or the 2013 version of the RIBA Plan of Work to record your hours against. This may correspond to the version being used in your workplace (the Plan of Work 2013 was launched on 21 May 2013; however, some practices may continue to use the 2007 version). If you are unsure of which version to use, we recommend that you ask your employment mentor for advice before you record the experience. Further information about the RIBA Plan of Work can be viewed in the student guide section of the website.Back to top
Can I include diagrams or other images with my PEDR?
Yes, you can include diagrams or other images. You will need to tick the box so that your PSA is aware that you have files and images attached, however you can't upload these in the actual PEDR record. These are to be attached to your PEDR sheet (or email) to your PSA separately.Back to top
I've worked for more than one practice in the last three months. How do I record this experience?
Sheets may span any amount of time up to and including three months, however, only one placement can be recorded per sheet. Therefore, when you start with a new employer, you will need to start a new quarterly sheet. You will still need to get your sheets signed by your named supervisor at each place of employment.Back to top
Can I record overseas experience?
You should work for at least 12 months in an EEA member state (including the UK), the Channel Islands or the Isle of Man. The remaining 12 months may be undertaken anywhere in the world. You should note that the Part 3 is concerned with assessing applied knowledge and skill in relation to professional conduct and competence to practice as an architect in the UK. Therefore, the RIBA strongly recommends that at least 12 months of your experience is undertaken in the UK in order to fully prepare you for the Part 3 exam.
You might be interested in signing up to the RIBA recruitment website offering information on the latest vacancies within the UK and overseas.
If you have not already done so, you should also discuss your placement with your Professional Studies Advisor.
I am based in Dubai, but am supervised by a UK architect, working on UK projects. Does this count as UK/EEA experience, or overseas experience?
In most cases, the location of your practice will determine the location of your experience. If however you are supervised by a UK/EEA architect, and working on UK/EEA projects, then it is possible that this could be counted as UK/EEA experience. You should discuss this with your PSA, particularly if you are only working for part of the time on the UK/EEA projects.Back to top
Is there a typical pattern for training to become an architect in the UK?
There are a number of acceptable variations but the most common route to qualification takes a minimum of seven years, consisting of a combination of 5 years academic study and 2 years practical experience. A student would typically:
- Take a three-year first degree in architecture which is validated by the RIBA, referred to as Part 1
- Followed by one year of practical experience or 'year out'
- Then a further two years' full time study (or part time equivalent) towards a diploma, masters or second degree in architecture which is validated by the RIBA, referred to as Part 2
- Followed by a further stage of practical experience to meet the requirement for 12 months 'recent' experience (at least 12 of the 24 months' experience should be undertaken in the two years immediately before taking the Part 3 exam)
- Then take a RIBA Examination in Professional Practice and Management, referred to as Part 3
I didn't complete a record of my first year of practical experience at the time, can I do this now?
Each PEDR record sheet should be completed no later than 2 months after the end of the relevant recording period (maximum of 3 months per record sheet). If you wish to record experience taken some time ago, then you need to discuss with your PSA whether they will be prepared to review and sign your PEDR record sheets retrospectively.Back to top
I don't think my experience satisfies the RIBA practical experience eligibility criteria, what should I do?
In the first instance you should discuss this with your PSA who will be able to advise you whether your experience is likely to meet the RIBA's requirements and whether it will be adequate to assist you in meeting the Part 3 Criteria. If you need further information or have any additional questions please contact the RIBA.Back to top
What sort of experience should this be?
The experience should consist of activities that would typically be undertaken by an architect in practice. This covers a wide range of areas but you will find reference to the RIBA Part 3 Criteria helpful in setting out the skills and knowledge you will be assessed against.
Also as you need to record the time spent on each project against the stages in the RIBA Plan of Work you will find RIBA Plan of Work 2013 guidance useful when assessing if your professional experience is eligible to be recorded.
Can I count the two years I spent working in an architect's office before I started my Part 1 course towards my practical experience?
The RIBA/ARB rule states that at least 12 of the 24 months should have been undertaken within the 2 years immediately before taking your Part 3 exam, and therefore would permit you to include up to 12 months of any experience taken before you started your Part 1. It will, however, be for your school to decide whether the experience is acceptable to them for the purposes of the professional practice examination and you are advised to discuss this with your PSA.
If you have not already recorded this experience, your PSA will need to know the type of work you were doing, the level at which you were working; and will most likely need to see references and/or other supporting evidence.
I want to go straight from Part 1 to Part 2 and then work for two years before taking my Part 3, is this acceptable to the RIBA?
Yes, this would be acceptable to the RIBA, but many schools prefer students to have some practical experience before starting their Part 2 qualification and you would need to check this with your PSA or course admissions tutor at the institution where you intend to study. Plus, there are many benefits to undertaking a placement at 'year out' stage, mainly the opportunity to put into practice the theory you have learned during Part 1, and potentially a chance to travel as well.Back to top
I do a work placement as part of my course; can I also count this towards my 24 months' practical experience?
It will depend where you are studying. The RIBA/ARB policy does not permit you to 'double count' – that is to count time in practice as satisfying the practical experience rule, which is also contributing towards the achievement of academic credit as part of a Part 1 or Part 2 course. Your PSA or course admissions tutor should be able to advise you of the position for your specific course.Back to top
Does time spent working in the summer holidays count?
The RIBA/ARB rule does not set any minimum limits for periods of experience, but if your placement is very short, your PSA may want to see evidence of reasonable involvement in the practice and in the projects you are working on. For this reason, your school may prefer you to spend at least 3 months in any placement, and you are advised to discuss this with your PSA if you think you may be undertaking a shorter placement.Back to top
My PSA says that although I have 24 months' experience, it is not very broad. Will I need to spend more time in practice before I attempt the Part 3 exam?
It is possible that while you might satisfy the RIBA/ARB practical experience rule in terms of length of training and location, your PSA may advise that the quality of that experience may not be sufficient to assist you in meeting the Part 3 Criteria. In this instance they may well advise you to get some more experience before taking your exam. 24 months is the minimum required for ARB registration/RIBA Chartered Membership, but many candidates will need longer than this to acquire the required level of skill and knowledge for examination.Back to top
My PSA signed off my PEDR sheets and approved my experience; but I failed the experience assessment at Part 3?
Your PSA will ascertain whether your experience is of an appropriate nature in terms of length, location etc to meet the RIBA/ARB rules, and will assist you in deciding whether you are ready to undertake the Part 3 examination. However, at the Part 3 stage examination stage, your professional practice (Part 3) examiner will assess the content and quality of your experience, and whether you have gained the appropriate competencies to allow you to fulfil the joint RIBA/ARB Criteria. The RIBA validation process requires course providers to ensure that all students who pass the Part 3 have met the RIBA/ARB Part 3 Criteria.Back to top
I am self-employed/running my own practice and working on my own projects, can my 'supervisor' be a registered architect from another practice?
The supervising professional should have responsibility for and control over the work being undertaken. Typically the candidate and supervisor will be employed by the same organisation but where the relationship is not typical, for example where a candidate is self-employed, they will need to satisfy their PSA that the level and type of supervision is appropriate. In support of your case, your PSA may want to see evidence of an agreement between you and your supervisor, setting out how the arrangement will work, how regularly you will meet, and what the ‘supervision’ will consist of. Whatever the circumstances, your supervisor is expected to have a close working relationship with you.
Self-employment may not allow the candidate to gain sufficient experience in all areas, and at a sufficient scale, to satisfy the Part 3 examiners that the candidate have met all the Part 3 criteria. They may also be putting themselves in a vulnerable position in terms of liability. Therefore, the RIBA strongly recommends that a minimum of 12 months experience should be completed in the UK, under a UK registered architect. This direct supervision enables the student to seek advice and guidance from an appropriately qualified architect during their time in employment.
The RIBA recognises that it may be problematic for a student in this situation to move into employment with a practice; and would suggest arranging to discuss the matter with their PSA/Part 3 Course Leader. Possible solutions could be contacting another local practice or sole practitioner (try your local RIBA regional office for contact details) and running your jobs under their supervision or in collaboration with them; or looking for part time work within a practice which will allow you to cover areas which may be missing from your own individual practice work.
Does my supervisor have to be an architect?
The RIBA practical experience eligibility criteria permits up to 12 months' experience supervised by a qualified professional working within the construction industry. If you are working for a multi-disciplinary practice or you are employed by an organisation other than an architectural practice, then provided the work you are doing is architectural in nature, your supervisor may be any professional as defined above. If your supervisor is not an architect, you may also find it helpful to work with a mentor who may be an architect working in another practice.
If however choosing to work under a non-registered architect, the student should consider carefully whether this person has the necessary training and skills to act as their mentor, as well as considering issues such as such as the fact that working under the title 'architect' is protected under law, and misuse of the title can result in prosecution. Students may like to consider whether there is another qualified professional in the practice who could act as their mentor; or consider whether it may be appropriate to spend a short period of time working there, and finding another practice for the remainder of their experience. The guidance of the PSA should be sought.
How much experience should my mentor have?
The Employment Mentor is the individual who directly supervises and has detailed professional knowledge of the work prepared by the student undertaking professional experience. The Employment Mentor should be an architect with at least 5 years' experience of the design of buildings and the administration of subsequent contracts.
In non-architectural work settings, the Employment Mentor should be an experienced and qualified professional in their own field, typically involved in the procurement, design and management of the built environment, and if possible, a member of an appropriate professional organisation. The Employment Mentor may not necessarily directly employ the student.
A relative has offered to employ me in their practice; can they act as my employment mentor?
Whilst RIBA regulations would not prevent this, as good practice, students in this situation may like to see if there would be anyone else in the office whom may be able to act as their mentor. This is obviously dependant on the size of the practice and if there is anyone else available. The RIBA permits up to 12 months' experience supervised by any professional working within the construction industry. For example, the student could choose to work under a related Chartered professional in the wider construction field such as an engineer or surveyor.
Students in this situation will need to satisfy their PSA that the level and type of supervision is appropriate.
Do I have to undertake and record CPD whilst I'm on my placement?
Chartered architects are required to undertake a minimum of 35 hours CPD per year. Whilst students undertaking practical experience are not required to do this, you are encouraged to participate in any CPD being offered by your practice, or any additional CPD you complete yourself, and to record this in the dedicated section of the PEDR quarterly sheets. The RIBA encourages students to take responsibility for their own learning, so that by the end of their practical experience, they will be ready to accept the responsibilities of a registered architect and continue with their own CPD.Back to top
What are the obligations of RIBA Chartered Practices when employing students?
RIBA Chartered Practices are required to pay at least the living wage to students of architecture working with the practice, who are undertaking experience which complies with the RIBA's practical training rule, and whom are completing appropriate records on the RIBA's PEDR website, at either Stage 1 or Stage 2.Back to top
What do I do if I cannot find a year-out placement?
Have you accessed the Recession Toolkit in the members-only area of the
RIBA website? (You can still be a student member during your year out).
This contains various sources of useful information and guidance which may be helpful.
You can also download hints and advice for finding placements from the links section of the PEDR site.
You could make enquiries with your School of Architecture to see what their policy is regarding experience and entry to Part 2. Try to speak to the Part 2 course leader or administrator. The RIBA does not require students to undertake professional experience between Parts 1 and 2 - but some schools do stipulate an experience requirement. If you are considering a part-time placement, do discuss this with your Professional Studies Advisor.
What happens if I lose my job before completing Part 3?
Candidates should consult with their Professional Studies Advisor (PSA) in the first instance.
The RIBA does not have a requirement for candidates to be in employment whilst undertaking Part 3 so long as the experience
requirements have been met (particular note should be made of the requirement for 12 of the 24 months'
experience having been taken in the two years immediately before taking the Part 3 exam). Therefore, subject to your prior
experience and Part 3 course provider regulations, you may find that you are able to remain registered on your course and
complete Part 3. However, the resources of a practice environment, both physical, and in terms of professional support from
colleagues, are particularly important around the time you take Part 3.
Part 3 candidates who have been made redundant may find the RIBA's Recession Toolkit useful, available from the members-only section of the RIBA website. Candidates can also download tailored guidance for students looking for placements.The Architects Benevolent Society (ABS) have also published support and information on redundancy which may be of interest to Part 3 candidates.
Where can I find a list of Part 3 courses?
There is a list of Part 3 courses on the PEDR website.Back to top
Can I complete Part 3 whilst resident overseas?
This would depend on your prior experience, as at least 12 months experience should be obtained in an EEA member state (including the UK), the Channel Islands or the Isle of Man. Candidates would need to consult with Part 3 course providers in order to see if this would be possible.
Some Part 3 courses require attendance at regular lectures and seminars, which would not suit a candidate based overseas. See our overview of Part 3 courses.
It is worth bearing in mind that the case study required by many Part 3 course providers would normally need to be based on a UK project or refer to UK legislation and requirements. It is important that the candidate is aware that the RIBA strongly recommends that at least 12 months of experience is undertaken in the UK. This would allow the candidate to fully prepare for the Part 3 which is concerned with assessing applied knowledge and skill in relation to professional conduct and competence to practice as an architect in the UK.
How do I decide which Part 3 course is suitable for me?
Different institutions and universities offer Part 3 studies in a variety of formats. To find out which course is more suitable to you, there is a list of all RIBA visiting board reports which detail the structure and delivery or each course.Back to top
I am an overseas qualified architect. Can I use the PEDR website to record my professional experience prior to taking Part 3?
Yes, you can record your experience using this website. You will need to appoint a Professional Studies Advisor to supervise you whilst you are in placement and sign your quarterly record sheets for you. Your Part 3 School may offer this service so you may like to contact them in the first instance.Back to top