RIBA Professional Education and Development Record (PEDR)

Completing unfinished quarterly record sheets started before 10 August 2011

This guide is intended to assist students who have created one or more quarterly record sheets on the PEDR website which have not yet been completed and printed as a final copy, i.e. you still have further information to add to one or more unfinished sheets. If you have already completed one or more sheets and printed them all as final copies, then you will notice that the next time you create a new sheet there have been some changes to the headings / sections. You should read the separate guide to completing new PEDR sheets for more information.

If you have entered only a small amount of detail on an existing record sheet, and would prefer to use the new style of sheet, RIBA staff can delete the existing sheet for you.

We recommend that you discuss the changes to the PEDR recording system with your employment mentor; we would also encourage them to read the guidance for employers.

If you have any questions, please contact us via the feedback form.


When editing/adding further detail to an existing record sheet, you will notice that some changes have been made to the format and content. For example, you will have access to the former list of categories of experience and locations. In order to highlight the main changes, the guide has been divided into sections which are displayed in the same order as you will be familiar with:

Former menu heading New menu heading
General Information General Information – incorporates Work Place
Professional Studies Advisor Professional Studies Advisor
Work Place Now covered in General Information
Employment Mentor Employment Mentor
Projects Projects
Non Project Hours Activities
Comments Reflective Experience Summary Student/ Mentor Appraisal

General Information Section

General Information Screen

1. Length of experience

A period of 3 months duration will remain as the normal (and maximum) period of experience that can be included in each record sheet. However, periods of less than 3 months may now be accepted at your PSA's discretion.

2. Category of Experience

This section will contain a list of the former Categories of Experience (labelled A-K). It is perfectly acceptable to use these categories for the purpose of completing this record sheet. However, it may be useful to look at the table below to see where your experience would map against the new PEDR categories (labelled i-iii), as when you create a new sheet, you will only see the new categories.

Category Location of Professional Experience Recommended minimum /maximum admissible duration of professional experience Previous category of experience (pre August 2011 changes)
i Experience of architectural practice in the UK, EEA, Channel Islands or Isle of Man, under the direct supervision of an architect either registered with the Architects Registration Board or registered within the territory where the experience is being undertaken.

Strongly recommended that a minimum of 12 months is undertaken in the UK prior to sitting Part 3, as Part 3 is a test of competence to practise in the UK context

Can be used for both Stage 1 and Stage 2 experience.

A, C, H, K
ii Experience of architectural practice in any other location, under the direct supervision of an architect registered within the territory where the experience is being undertaken Can be used for both Stage 1 and Stage 2 experience B, C, K
iii Experience within the construction industry under the supervision of a qualified professional within the relevant field Can be used for both Stage 1 and Stage 2 experience. D,E

3. Location

Experience on existing record sheets can be recorded as either 'UK' or 'outside the UK' (this category was previously labelled 'Overseas'). All non-UK professional experience including experience undertaken overseas and in the Channel Islands/Isle of Man should be recorded as 'outside the UK' on existing record sheets.

The new Practical Experience Eligibility Criteria state that you should work for at least 12 months in an EEA member state (including the UK), the Channel Islands or the Isle of Man, under the supervision of an architect . The remaining 12 months may be undertaken anywhere in the world. To reflect the change in the rule you will notice that on new PEDR sheets, these locations have been revised to include the 'UK', the 'EEA/Channel Islands/Isle of Man' and 'Overseas' as separate categories.

4. Experience Level

You are still able to record experience as either Stage 1 or Stage 2 level experience.

  • Stage 1 is defined as 'experience undertaken any time between the start of a Part 1 course and the start of a Part 2 course'
  • Stage 2 is defined as 'experience undertaken any time from the start of a Part 2 course up until taking Part 3'

5. Placement Provider details

Bottom of General Information Screen

You may notice that there is no longer a 'Work Place' section on existing record sheets as the General Information page now includes a 'Placement Provider' section. This section has been amended to reflect the changes in the RIBA practical experience eligibility criteria which permit up to 12 months' experience to be supervised by a qualified professional working within the construction industry.

In addition, an extra field has been added to existing records to allow you to indicate if you are undertaking an additional placement alongside your professional experience. Additional placements could include activities such as undertaking a few hours of writing for a magazine or teaching at a local school. You should choose the most appropriate of the two placements to record in depth on the PEDR.

Employment Mentor Section

Employment Mentor Screen

The terminology used in the Employment Mentor section has been updated, and you will be asked to enter your Mentor's 'Profession', 'Membership of professional bodies' and 'Professional Registration number'.
The reason for this change is due to the revised RIBA practical experience eligibility criteria which now permit up to 12 months' experience supervised by a qualified professional working within the construction industry. Therefore if you are working for a multi-disciplinary practice or you are employed by an organisation other than an architectural practice, then provided the work you are doing is architectural in nature, your supervisor may be any professional as defined above.

Professional Studies Advisor Section

No changes

Projects section

Projects Screen

When adding project data to an existing PEDR sheet, you will use the work stage headings from the 2005 RIBA Plan of Work.

Activities Section

Activities Screen

The only change to this section for existing sheets is that it has been renamed ‘Activities’ (previously it was called ‘non project hours’).

Reflective Experience Summary

Reflective Experience Summary Screen

Previously entitled 'Comments', this section retains the 5 box structure for adding your thoughts on your experience, but both the headings and the guidance have been redrafted to encourage further reflection and self-criticism.

Student/Mentor Appraisal

Student/Mentor Appraisal Screen

The template for Employment Mentor comments has been completely redesigned to encourage a mini appraisal/discussion to take place at the end of each period of experience. On existing PEDR sheets, the former style of template will automatically be produced when you view and print your sheet. However, we strongly encourage you to remove this sheet once printed, and to instead replace it with the new style of template (details on next page). The new template can be completed by hand or a Word Document of the employment mentor's template can be downloaded from the Guide for Employers.

Professional Studies Advisor's Guidance

The template for Professional Studies Advisor's comments has also been completed redesigned to encourage the provision of structured feedback at the end of each period of experience. On existing PEDR sheets, the former style of template will automatically be produced when you view and print your sheet. However, we strongly encourage you to remove this sheet once printed, and to instead replace it with the new style of template (details on next page). The new template can be completed by hand or a Word Document of the PSA's template can be downloaded from the Guide for Professional Studies Advisors.