RIBA Professional Education and Development Record (PEDR)

Duties and responsibilities of the employer

During professional experience, whilst the status of the student is that of an employee first and foremost, the workplace should also be an environment where the student can learn new skills and develop his/her professional abilities within a structured setting.

The following undertakings should be regarded as setting a minimum standard when engaging a student completing professional experience:

  1. To provide a student with reasonable opportunities to gain an adequate breadth and depth of experience which will allow them to develop competence in accordance with the Part 3 criteria.
  2. To nominate an experienced architect (or another suitably qualified construction industry professional in non-architectural work settings), who will be personally responsible for directing the student's work and supervising and guiding the student's professional experience so that the range, quality and depth of activities undertaken shall be such as to satisfy the objectives of professional experience. This person is known as the Employment Mentor.
  3. All architecture students employed within an RIBA Chartered Practice where the work undertaken is eligible to count towards their professional practical experience and is recorded on the PEDR are to be offered opportunities for training and experience equally to help them complete their professional architecture education.

    Practices employing students are encouraged when agreeing the terms of employment to discuss the student’s chosen PEDR monitoring service (year out course) or Part 3 course and agree both an appropriate amount of paid study leave, and the timeframe to which this arrangement refers. Whether there will be any contribution by the practice to course fees should also be discussed. The student’s employment contract should clearly state the agreed study leave and whether this is to be matched by an equal amount of their own annual leave. The contract should also be clear regarding the circumstances under which course or training fees are liable to repayment in the event of the student leaving the practice.

    As a mark of best practice and a sign of commitment to supporting students, it is strongly recommended that RIBA Chartered Practices consider granting paid study leave for attendance at recall days held during their first stage of professional practical experience. At Part 3 stage, given the significant commitment to their studies and future career that a student will have demonstrated by reaching this point, granting paid leave for Part 3 course attendance and additional paid study time, particularly in the lead up to assessment submission and examinations, will be crucial to the achievement of a successful outcome.

  4. To sign, date and comment upon the student's professional experience and development record in a fair, accurate and timely manner at the end of each 3-month period of professional experience.
  5. Students should also be given access to any appropriate in-house or external CPD and other staff development opportunities.

The following table describes what is expected of the Employment Mentor, with support from the office, during a student's professional experience, and what you can expect from the student in return for providing a suitable work placement.

Duties and Responsibilities of the Employment Mentor

The Employment Mentor is responsible for: In addition, the Employment Mentor must: The Employment Mentor can expect the student to:
a establishing an organisational framework which will facilitate the provision of high quality professional experience   comply with the code of professional conduct set by the RIBA
b overseeing the educational and professional development of the student in the work place, supervising his/her daily work and reviewing the student's achievements for each professional development period provide the student employee with a detailed job description and contract of appointment providing information about hours of work, the time allocated for study and opportunities for educational and professional development take responsibility for their own learning, so that by the end of their period of professional experience the student will be ready to accept the responsibilities of a registered architect and continue with CPD
c ensuring that the student employee is not overburdened by responsibilities inappropriate to his/her experience, or overwhelmed by tasks of limited or repetitive educational value ensure safe working arrangements for the student employee and proper supervision of the student at all times, including arrangements for cover in times of absence contribute fully to, and take responsibility for, his/her own work within the office, subject to supervision by the Employment Mentor
d discussing with the student employee at the start of each quarterly appraisal period of professional experience, the work objectives to be met and learning opportunities on offer within that period sign, date and comment on the student's achievements for each period of professional experience, within a reasonable time frame (not unreasonably withholding permission to include work produced in the office to supplement the PEDR) complete their PEDR record sheets in a fair, open and timely manner, agreeing with you in advance the inclusion of any material generated in the office
e providing systematic professional training which should include first hand experience of a range of general procedures and tasks as well as some which may be more geared to any specialist services offered by the organisation ensure that the student employee is obtaining the necessary experience of practical procedures and contractual arrangements to compliment studies for the Part 3 Examination  
f ensuring that the student employee is not routinely expected to undertake tasks of no educational value or required to work hours that are in excess of their contract. facilitate and encourage the students attendance at recall days and professional practice Part 3 programmes. not undertake a task for which they have not been adequately prepared.